| The various stages of job tracking: |
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Note the date when leads are converted to projects |
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Handle queries relating to leads (including correspondence) |
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Fill in requisition forms |
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Move requisition forms to the purchase department |
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Raise an enquiry from the requisition |
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Receive suppliers’ quotations via email/fax/courier |
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Analyse and select a quotation |
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Show all quotations to management |
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Order materials
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Monitor delivery date of goods |
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File and store documents |
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The MSBC Bespoke Solution?
Automation through JTS Software
The Result: |
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Working processes are much faster, with minimal mistakes caused by human error. Information can be traced quickly and efficiently. The company is maintaining registers, but on a much smaller scale than before. If a manager is out of the office, purchase orders can be granted almost instantly, via Blackberry. |
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3) Document Management
The Challenge: |
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Working processes are much faster, with minimal mistakes caused by human error. Information can be traced quickly and efficiently. The company is maintaining registers, but on a much smaller scale than before. If a manager is out of the office, purchase orders can be granted almost instantly, via Blackberry.
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The company was using a manual (paper) filing system to deal with documents related to health and safety/managerial/inspection etc. |
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Employees are required by law to fill out specific forms on a weekly, fortnightly or monthly basis. The form is then sent to a location where hard copies are stored. |
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This system highlighted an expensive problem. If an employee claimed for an injury on site, the site manager had to be able to locate the claimant’s most recent form. Otherwise, the company was legally obliged to compensate the claimant to a level that the claimant himself/herself had set. |
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The MSBC Bespoke Solution?
Full automation through DMS Software
This allows staff to: |
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Find a particular document in seconds |
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Fill in an electronic form from any site via the internet |
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Add multiple attachments to the form |
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Add signatures electronically |
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Before sending out an electronic form, employees are asked to select the physical path of the destination server. Once the form has been sent by e-mail, it is automatically converted into a PDF file, with signature embedded in the document. |
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| The Result: |
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Information flows much more smoothly, and with a significant reduction in man hours. Fewer incidents where staff claim high levels of compensation following an injury. |
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